For PTAs, school staff & fundraising committees
School fair & PTA event equipment hire
Planning the school fair often means fitting stalls, activities and refreshments into a busy school day. SMH Events helps you bring the equipment together, from stall tables and gazebos to games and seating, across London, Essex and Kent.
Gazebos from the SMH hire range, shown installed outdoors.
Bring the right equipment together
Build the fair around the activities you have planned and the space the school has agreed to use.
Stalls and refreshments
Trestle tables give volunteers space for stalls, refreshments and displays. Add chairs for the people running them and seating for visitors.
Browse tables and chairsCovered stall areas
Use gazebos to organise outdoor stalls or discuss a marquee for a larger covered area. Confirm the available footprint with your school first.
Browse gazebosGames for your audience
Choose games and inflatables around the expected age groups and the space available. Confirm power, supervision and equipment requirements when enquiring.
Explore games and inflatablesPerformances and presentations
If pupils are performing, share the running order and the space needed for each group. We can discuss staging and access requirements for the venue.
Explore stage hireMake the handover easy for the school and volunteers
A clear brief helps the committee compare the full cost and helps the school plan access. Confirm the practical details with the relevant school contact.
01
Agree delivery and collection windows
Identify times that work around pupil arrival, lessons and collection. Tell us about gates, parking restrictions and the route from the unloading point.
02
Assign one event contact
Choose someone who can confirm the layout and equipment list, coordinate with the school and be available for the agreed delivery arrangements.
03
Separate essentials from extras
List the tables, seating and covered space you need first, then the activities you would like to add. Include your available budget and expected attendance.
Summer fairs, Christmas fairs and indoor events
Tell us which areas will be indoors and outdoors, whether tables need to pass through doors or corridors, and any restrictions the school has set. Equipment choice should follow the venue and activity plan, including any supervision arrangements.
We cover London, Essex and Kent, with enquiries also welcome for Surrey, Hertfordshire and Suffolk. Send your event postcode so we can discuss delivery and collection for your venue.
Useful answers before you enquire
Can a PTA arrange the hire?
A PTA organiser can send an enquiry. Include the school name, venue postcode and the person responsible for approving the quote and coordinating access.
Do we need an exact equipment list before contacting you?
No. Start with the number of stalls, planned activities, estimated attendance and usable space. We can discuss suitable sizes and quantities as part of the enquiry.
Is supervision included with games or inflatables?
Do not assume supervision is included in an equipment hire price. Explain your proposed arrangements and ask us to confirm exactly what the quote covers.
How do we compare the total cost?
Check the equipment, hire period, VAT, delivery, setup and collection in the written quote. Ask for optional items to be identified so the committee can decide what fits the budget.
Get your school fair hire list ready
Share the fair date, school postcode, access times and your list of stalls or activities. Add a budget if you have one.
Discuss your eventHire prices are per item. Delivery and collection are quoted separately. Orders below £300 excl. VAT (£360 incl. VAT) may include a small-order charge. Availability and hire period are confirmed in your quote.
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